At the time of registration with Chi-Motion you will be asked to complete a Registration & Consent Form providing Chi-Motion with some personal information including your contact details. The information you provide will be used solely for the purpose of keeping in contact with you and informing you of any changes, cancellations or amendments to classes, one to one bookings or meditation sessions and to give you updates on any Chi-Motion offers and future events.
The Registration information you provide is kept in a secure paper file. If at the time of Registration you give permission for your details to also be digitally recorded, your contact details will be held on a secure password protected client database document on a personal computer which will only ever be viewed by Rosalyn Cunnane (Chi-Motion). If you do not wish for your details to be stored digitally then they will not be added to the computer database at any time.
Chi-Motion may from time to time contact Registered clients by post with news and information on current classes. If you do not wish to receive postal correspondence you can opt out on your Registration & Consent form.
You can change your personal information, contact preferences and your storage preferences at any time either by emailing Chi-Motion at email@example.com or firstname.lastname@example.org or by calling Rosalyn Cunnane on 07752 564918. Chi-Motion will aim to update your details within 7 days of your request.
Before commencing exercise, one to one sessions or meditation sessions with Chi-Motion you will also be asked to complete a Health Questionnaire, also known as a PARQ form (Physical Activity Readiness Questionnaire) which will include information on any medical conditions past and present, medication that you are currently taking and your personal health goals. This information is solely for the purpose of Rosalyn Cunnane (Chi-Motion) being able to provide you with a safe, effective and comfortable program whilst exercising under her care. This information is treated as highly confidential and will not be shared with any third party. Your completed Health Questionnaire will be stored in a secure paper file only and will not be stored digitally. You can of course decline to provide such personal medical information and in this instance you will be asked to sign a disclaimer stating that you are exercising with Chi-Motion at your own risk and that you will not hold Rosalyn Cunnane (Chi-Motion) liable for any resulting injury or illness following your session(s). Rosalyn Cunnane reserves the right to decline allowance of participation of an exercise session under her care if she feels that you are not fit to undertake physical exercise at that time.
You are of course welcome to request to update your Health Questionnaire at any time by emailing Chi-Motion at email@example.com or firstname.lastname@example.org or by calling Rosalyn Cunnane on 07752 564918. Chi-Motion will aim to update your Health Questionnaire within 7 days of your request.
The personal information that you provide to Chi-Motion will be stored whilst you are an active customer and will then be stored for 7 years from the date of your last exercise or meditation session with Chi-Motion in line with Insurance Company requirements. At the end of the 7 years, it will be securely shredded and your digital records, if you have opted in for digital storage, will be permanently deleted from the computer database document. You are of course welcome to return to Chi-Motion services at any time and in this instance, you will be asked to complete a new Registration & Consent Form and a new Health Questionnaire (PARQ) form.
If you wish to amend any of your personal information, review how it to used by Chi-Motion or wish to request the return of your paper forms or erasure of digital data you can contact Rosalyn Cunnane (Chi-Motion) by email email@example.com firstname.lastname@example.org or by telephone 07752 564918.